FREQUENTLY ASKED QUESTIONS
How do I book and confirm an excursion, incursion or video conference?
Check on the Booking Calendar for available dates. Complete the booking form at the bottom of the page. Your booking will be confirmed within two working days.
Does the Field of Mars EEC provide a risk assessment?
Risk assessments are provided for all sites that we use, excluding school grounds. However schools must complete their own risk assessments using the Field of Mars EEC risk assessment as a guide.
What information does the Field of Mars send to the school once an excursion is booked?
In the months leading up to the excursion Field of Mars EEC staff will contact you to discuss excursion details. An excursion plan will be created and emailed to all participating teachers. This plan includes general information, risk and site information, Bus access map, syllabus links, program for the day, any worksheets that may be used, resources that the Field of Mars EEC will supply and resources that the school needs to bring.
What about buses?
You will have to deal with Bus companies to arrange your own charter.
When booking the charter you will need to refer the bus company to our vehicle access information page and tell them which site you are visiting.
Please note: The Field of Mars reserve site is suitable for rigid buses of all sizes but not bendy buses.
Who can book an excursion with the Field of Mars EEC?
The centre is operated by the NSW Department of Education support DOE schools. The centre accepts a maximum of 10 Non-Government Bookings per term.
How much does it cost for NSW DOE Schools?
Primary Excursions : The majority of programs at Field of Mars or other reserves cost $16 per student. Some speciality programs cost more.
Primary incursions: The majority of programs at schools cost $10 per student. Some speciality programs cost more.
Secondary Excursions: The majority of programs at Field of Mars or other reserves cost $18 per student. Some speciality programs cost more.
Video Conferences: Cost from $5 per student.
Student numbers must be confirmed two weeks prior to your excursion/incursion. Your school will be invoiced based on these numbers. Student numbers are used to allocate centre staff.
No GST is payable on these excursions and an invoice will be sent after the program is finished.
Program costs are subject to change without notice.
How much does it cost for Non-Government Schools?
The centre is currently accepting a limited number of bookings by Non Gov Schools
Most programs cost $26 per student. A minimum charge of $550 applies.
Not Available for booking.
Most programs cost $28 per student. A minimum charge of $550 applies.
How many students can I bring?
Programs at Field of Mars & other Sites
Generally two to four classes can visit the Field of Mars EEC at the one time. Final numbers are dependant on the individual program and staff availability. Class teachers are involved in the initial planning and occasionally help to run student activities on the day. EEC staff provide equipment, resources and teacher briefings.
Programs at your School
The majority of at school programs can cater for up to three classes in a day. Each program has its own time requirements. If its a short program of less than one hour duration four classes can participate. If its a long program of around 2 hours only two classes will be able to participate in a day.
What are the prerequisites for excursions, incursions and video conferences?
All programs must link with student learning and expected outcomes back in the classroom. We can modify our programs to ensure they are relevant to your students.
Our programs can be used to stimulate students’ interest at the beginning of your teaching program, develop specific skills, attitudes and knowledge part way through a program or serve as a culmination of a unit.
Can parents attend a Field of Mars EEC excursion?
Schools are welcome to invite parents to participate in activities. Activities are not suitable for pre-schoolers.
What should teachers and parents wear?
All adults must wear clothes suitable for bushwalking, including closed shoes. Failure to wear closed shoes will limit adult participation in some activities, particularly bushwalking.
What should the students wear?
We recommend K-6 students wear their sports uniform. Normal school uniforms are not suitable for the bush. Years 7-12 students should wear appropriate clothing for fieldwork, sports uniform is a good option. Hats and closed shoes are essential. Failure to wear closed shoes will limit student participation in some activities, particularly bushwalking.
What should students bring?
Students need to bring their own food, drinks, sunblock, hats and wet weather gear carried in a small backpack or bag. Plastic bags are not suitable. Umbrellas are not suitable. Only essential items should be brought.
Students MUST EAT BREAKFAST on the day of the excursion.
All students need to bring a water bottle. In summer months, students should bring two bottles of water, one of them frozen.
What happens if a student feels sick?
If a student is feeling unwell before the excursion DO NOT BRING THEM. The bus ride and physical activities like bush walking will not improve the child’s condition and will likely result in their condition deteriorating.
What if the weather is wet on the day of the excursion?
The excursion is likely to be postponed. Please phone or email the centre as early as possible on the day of the excursion to discuss the likelihood of the excursion going ahead. Mobile contact numbers are on the visit plan. If the excursion does go ahead students will need wet weather jackets, umbrellas are not suitable. iPads are unlikely to be used if the weather is wet. While we endeavour to find a suitable replacement date we cannot guarantee a replacement date will be available.
What if extreme temperature, wind or dust predicted on the day of the excursion?
The excursion is likely to be postponed. Please contact the centre as early as possible on the day of the excursion to discuss the likelihood of the excursion going ahead. If the weather poses a risk to students’ safety or the temperature is predicted to be above 35 degrees Celsius then the excursion will be postponed. While we will endeavour to find a suitable replacement date we cannot guarantee a replacement date will be available.
What happens if the weather conditions change during the excursion?
Student safety is paramount. If the temperature rises above 35 degrees activities will be modified to reduce physical exertion. Students will be required to reduce physical play at meal breaks. Alternative indoor activities will be provided in wet or other extreme weather.
What happens if the fire danger rating is predicted to be extreme or catastrophic?
If the fire danger rating is extreme the excursion is likely to be postponed. Catastrophic fire danger will require the excursion to be postponed or cancelled. Centre staff will contact you in the event of extreme or catastrophic fire danger. While we will endeavour to find a suitable replacement date we we cannot guarantee a replacement date will be available.
What happens if I need to cancel?
Cancellations with less than two weeks notice will incur a $50 administrative fee. This does not apply to cancellations due to weather or fire danger.